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Records Retention Management

TWU Records Retention Schedule

Texas Woman's University's Records Retention Schedule

approved for use on

February 14, 2019

Codes

Retention Codes

AC - After Closed, Terminated, Completed, Expired or Settled:  The record is related to a function or activity with a closure date.

AV - Administrative Value:  The purpose for which the record was corrected has been fulfilled and any need for the record to conduct the operations of the agency has been satisfied.

CE - Calendar Year:  December 31.

FE - Fiscal Year:  August 31.

LA - Life of Asset:  The record is retained until the deposit of the asset.

PM - Permanent:  A record that has possesses enduring legal, fiscal, or administrative value and must be preserved permanently by the agency.

US - Until Superseded:  The record is replaced by an updated version.  

Archival Codes

I - Transfer to the University Archives

- Review by the University Archivist